Configure inbound email processing
CiviCRM can automatically process incoming email messages and create new contacts from them. To do this, you must configure CiviCRM with the details of at least one email account that it should check periodically for this purpose. When you first sign in to CiviCRM, you will be prompted for this configuration.
Configure the inbound mail account using the information below as a guideline. This example configures a Gmail account. Replace USERNAME and PASSWORD with your Gmail account username and password respectively.
Server - pop.gmail.com Username - USERNAME@gmail.com Password - PASSWORD Email domain - the email address domain Protocol - POP3 Used for? - choose "Bounce Processing" to use this account for bounced messages, or "Email-to-Activity Processing" to use it as a source of new contacts
Click “Save” to save your changes.
Once you have configured the details of the inbound email account(s), visit the “Scheduled Jobs” section of the administration console and enable the “Process Inbound Emails” and “Fetch Bounces” jobs to begin automatic processing of inbound emails.
For more information, refer to the CiviCRM documentation.